Held at 7pm on Monday 24th May at
the UCLMS Clubhouse, Huntley Street.
Present: Danny McConnell, Mark
Dawson, Adrian Haysome, Bobby Butlin, Serge Sollo, Duncan Bonfield, Bruce
Cockerton, Claus Schiko, Danny Fewkes, Martin Woodrow, Bill Rigby.
Apologies: Steve Nash, Steve
Murden, Ally Gammell, Julian Courtney-Stubbs
1. FINANCIAL STATEMENT
Our turnover was £11,000 (£9,000
match subs, £1,900 annual subs and £250 sponsorship). We're still owed £500
in match subs and £450 in sponsorship.
We spent £4,800 on pitches, £1,300
on teas, £1,000 on referees, £500 on league affiliation fees and £400 on
fines and balls.
This left a surplus of about £3,000
of which we've already spent £2,400 on six new kits, £150 on new balls and £270
on next season's AFA affiliation fees. We will also spend £100 on ensuring
there is a first aid kit in each team bag and buckets and "magic
sponges" at Shenley, leaving a current balance of around £1000.
We ought to be aware that at some
point in the future we'll be required to pay for pitches in advance to continue
to avoid paying VAT, so we need to continue to build up our cash reserves. We
really ought to have a minimum of £4000 as a balance between seasons to enable
us to pre-pay half a season's pitches, pay league affiliation fees and buy kits
and balls before the season starts.
It was unanimously agreed to keep
subs at the 1998-99 rates (£7.00 match fees, £25.00 annual subs and £10.00
social subs) in order to build up our cash reserves and not find ourselves with
the financial problems which have plagued us in recent years (and intermittently
throughout our history). Projecting the 1998-99 figures we could make a profit
of up to £3,000, though it was agreed we ought to allocate up to £1,000 to
There will be a prompt payment
discount on annual subs. If annual subs are paid by 31/10/99 then only £20.00
will be due rather than £25.00. This could cost us about £300 of the £1000
allocated but will hopefully make collection easier for captains - people will
hopefully be keen to pay annual subs themselves.
Match fees for students, guests
and unemployed will be half rate, £3.50 and we should endeavour to always
collect a guest fee from guests. Students and unemployed will only be asked to
pay £10 social subs rather than £25 annual subs.
We have received sponsorship
money for one kit and expect to receive payment for a second. We will pursue a
sponsorship deal with Allied Dunbar involving distribution of some details with
the club newsletter. We won't be giving out details of any club members to any
potential sponsor. Members may be able to apply for a UCL Alumni credit card
once we've sorted out membership of the Alumni association (currently in
3. SUBSCRIPTION ARREARS
If players get into serious
arrears with their subs they're at risk of finding themselves not being
selected. We need to get subs owed in as soon as possible.
The club will register a veterans
side for next season with the AFA and SOL. Paul Matthewson (a previous Hon.Sec.)
will be the Vets Secretary. The FA has changed the age for vets from 35 to 40,
so the vets will be playing friendlies only as they currently aren't in the 40+
bracket. The vets will run themselves mostly separately, but will pay a
"team annual subscription" of £100. This will cover their AFA and SOL
affiliation cost and give a deposit for their first pitch payment, which will be
booked through us. They'll pay us for pitch bookings after each home game and
sort out kits and so on themselves. Having seven sides increases our AFA
disciplinary threshold from 31 to 34 points.
5. TRAINING TOPS AND OTHER COSTS
We have about £700 to be
allocated to other costs of the £1000 detailed in the financial report.
Training tops and club ties will not be subsidised, but these can be considered
next season when our finances ought to be rosier. However, an order for training
tops will be made during this season.
At captains discretion they can
buy a jug for the opposition at home games and claim the cost against teas. This
was agreed on a 7-4 vote. Some of our teams have done this anyway, and it will
improve our hospitality rating. This could cost us about £500 (based on about
50 home games).
The club will pay for two
representatives (the Hon.Sec. and one other) to attend the SOL annual dinner.
At the end of next season the
club will award "player of the year" trophies to each of the six teams
and a "golden boot" trophy to the highest goalscorer. Each team will
vote for their own player of the year. Total cost £100.
From next season if a side wins
their league the club will subsidise up to 15 individual medals (up to £5 each)
as the SOL don't present medals for league titles (they do for cup winners and
runners-up). We may also consider an "honorary" award for service to
the club if any suitable candidates are proposed. Allocated cost £100.
These allocations - £300 for
prepaid annual subs, £500 for jugs, £50 for SOL dinner, £100 for team awards
and £100 for league medals - could reduce our projected surplus from £3000 to
£2000. These allocations may be reviewed during the season if our income isn't
as healthy as projected.
6. ELECTION OF OFFICERS
All officers were elected
Honorary Secretary - Danny
Honorary Fixtures Secretary -
Referees Secretary - Claus Schiko
Treasurer - Adrian Haysome
Honorary Assistant Secretary -
1st XI Captain - Steve Nash
(vice: Martin Woodrow)
2nd XI Captain - Jon Davies
(vice: Steve Woodrow)
3rd XI Captain - Ally Gammell
(vice: Jamie Pearson)
4th XI Captain - Serge Sollo
(vice: Duncan Bonfield)
5th XI Captain - Robert Butlin
(vice: Mark Hanlon)
6th XI Captain - Danny McConnell
(vice: Carl Evans)
Veterans Captain - Paul
Matthewson (vice: Carl Kemp)
The 5ths and 6ths from last
season will "swap" with the 5ths playing probably in Junior 3 North
and the 6ths in Junior 4 North. However, we will lobby the SOL to allow us to
keep both teams in Junior 4 North. If the 3rds are offered a place in
Intermediate 3 we will accept that.
7. CONTACTS WITH UCL
We need to have more players
coming through from UCL particularly for the lower sides. The Alumni newsletter,
student newsletters, noticeboard at Shenley and personal contacts at Shenley are
all potential sources for improving our contact.
8. ANY OTHER BUSINESS
The club will write to the SOL
proposing that the league should adopt three points for a win.
The club are also concerned at
the increase in bookings at first team level throughout the league. This has
already been addressed by the SOL and the league will be proposing an increase
in the disciplinary threshold for next season from 12 points per team to 16.
This is not a problem for lower teams.
We may have two FA Cup Final
tickets allocated next season (the AFA allocates a pair to constituent clubs on
a 3-5 year rota). It'll be left to the Hon.Sec. to decide on a fair method of
There are moves afoot to merge
the Southern Olympian League, Southern Amateur League and Old Boys League. We
will (through Danny McConnell, now serving on the SOL Management Council)
continue to monitor this.
Meeting closed at 9pm.